Section 8-3-6 Fees and Deposits
Any application for a Special Event, including Special Events held by Charitable Nonprofit Organizations, will be subject to the applicable deposits and fees in amounts set forth on the fee schedule approved by the Town Council as part of the Town’s annual budget or by separate resolution, as follows:
A. A nonrefundable application fee shall be submitted with each Special Event application. Applications received without the application fee will not be accepted. A Commercial Special Event sharing sponsorship with a Charitable Nonprofit Organization shall not be exempt from the application fee set forth in this subsection.
B. If an Special Event application is approved by the Town Manager or the authorized designee for inclusion on the Special Event calendar, the applicant may be required to deposit with the Town an amount of money equal to the estimate of all nonpermit fees submitted with the application as specified in Section 8-3-5(D)(17) of this Article. Local Charitable Nonprofit Organizations are exempt from nonpermit fees except cleaning/damage deposits and rental fees, where applicable. The Town reserves the right to require Charitable Nonprofit Organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering, etc. to ensure that public safety standards are met. This exemption does not apply to Commercial Special Events sharing sponsorship with Charitable Nonprofit Organizations.
1. Deposits pursuant to this subsection shall be paid to the Town not later than 30 days prior to the Special Event. If the deposits and fees are not received within the specified time, the Special Event will be administratively removed from the calendar and the Special Event will be canceled.
2. A post-Special Event Town expenditure review shall be conducted to determine the Town’s actual Special Event-related expenses. Depending on the results of this review and subsequent reconciliation, the Town shall refund any monies received by the applicant in excess of the actual amount expended by the Town or shall invoice the applicant for any additional Town-incurred costs not covered by the estimated deposit.
C. All Special Event Liquor License fees shall be submitted at the time of application for a Special Event. (16-01, Amended, 08/18/2016; 11-13, Added, 11/03/2011; 09-08, Amended, 07/02/2009; 01-09, Added, 05/17/2001)